Author: Abbi Shaw

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Moodle Assignment: Moodle 4.5 Updates

Greetings all! Moodle has been updated to Moodle 4.5, and with this come a few shifts to Moodle Assignment which hopefully support the marking workflow a little more effectively. Below are directions to View All Assignments, Filter by Marking State, Lock Submissions and Release marks. If you have any issues, please contact me abigail.shaw@ucl.ac.uk sooner rather than later!

DigiEd Update: https://blogs.ucl.ac.uk/digital-education/2024/12/19/moodle-4-5-update/
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To View All Submissions: Go into the Assignment link on your Moodle page, and click on the Submissions tab.

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To filter papers by Marking Workflow status: In the Submissions tab, on the right hand side, click Advanced and use the Marking Workflow status dropdown to select the status you wish to view.

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To lock all submissions: Click the tick box either on the top of left submissions to Select All (and deselect any you do not wish to include) or individually select the papers you wish to lock. The toolbar at the bottom of the page appears with the Lock option. Click this and confirm in the resulting dialogue box that you wish to lock these papers.

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To change Marking Workflow status: Select the papers you wish to change the status of. From the toolbar that appears at the bottom of the page, select More > Change Marking State. Confirm that you wish to change Marking State in the resulting dialogue box. Select Release, and tick Notify Student. Save changes.

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Full UCL Moodle Assignment Guidance: https://ucldata.atlassian.net/wiki/spaces/MoodleResourceCentre/pages/31864956/M09a+-+Moodle+Assignment

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Releasing Marks in Moodle Assignment

Quick steps to release marked work and grades in Moodle Assignment. If you have any issues, please contact me abigail.shaw@ucl.ac.uk sooner rather than later!

1. In View All Submissions, select the assignments that are ready for release.

2. Scroll to the bottom of the page and, from the “With Selected…” menu, choose Set Marking Workflow State, and click OK to move through the popup.

3. Tick Notify Students to email students a notification that their marks have been released once you’ve completed this process.

4. From the options, choose Released. Save Changes.

5. Grades and feedback should now be released. Using this method, anonymity will be retained for all students.

UCL Moodle Guide: https://ucldata.atlassian.net/wiki/spaces/MoodleResourceCentre/pages/31870870/M09a1+-+Marking+and+Giving+Feedback+in+Moodle+Assignment#M09a1-MarkingandGivingFeedbackinMoodleAssignment-Step4:Returnmarkstostudents

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Term 2 modules: Checklist

Essential things for all those teaching and supporting modules in Term 2: all module leads must ensure they’ve engaged with all the steps below.

1. Ensure you are working in the correct, 2024/25 version of the module. This means that the previous instance of the module has been “rolled over” (copied into a fresh instance). Do NOT overwrite previous versions of a module – we are legally obliged to keep them intact. If you cannot see the 2024/25 instance of your module, in the first instance you should contact your departmental office for advice, as processes vary.

If your office instructs you to create your own rolled-over instance of the module, advice and support for this is available here: https://ucldata.atlassian.net/wiki/spaces/MoodleResourceCentre/pages/31863953/M30+-+Preparing+your+Moodle+course+for+the+next+Academic+Year

2. Check that all the dates are correct in your course. You can use Date Manager (located under Reports > Date Manager on every Moodle page) to support this, but don’t forget section headings, on-page text, and any module or programme handbooks. Students find it extremely useful if you use actual dates as well as “Week 1” or “Reading Week”.

3. All resources / readings should be located in a Reading List (which can be structured either for the whole module, or week-by-week. Use should be made of the ability to tag readings as Core / Optional wherever possible. Engaging in the Reading List process will also ensure that your readings are fully accessible, which is a legal requirement. For support with Reading List, and with managing readings/course content which has been inherited in outdated photographs/documents, please contact your Liaison Librarian: https://www.ucl.ac.uk/library/learning-teaching-support/teaching-learning-services-tls/readinglistsucl

4. All assessments, if already present in the module, should be located in a prominent Assessment section, should have their correct dates, a clear assessment brief, and a statement about the assessment’s AI category, and the permitted levels of use of GenAI for this specific assignment.

PLEASE consult the updated GenAI categories page to ensure this information is accurate – the categories have been updated for Term 2 2024/25. https://www.ucl.ac.uk/teaching-learning/generative-ai-hub/three-categories-genai-use-assessment

5. Finally, check that your module page is visible to students. If it is not, it will say “Hidden from students” at at the top of the page. To change, go to Settings > Course Visibility and change from Hide to Show; scroll to the bottom and select Save and Display.

As ever, any issues, grab me on Teams, or email abigail.shaw@ucl.ac.uk 😀

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Moodle Feedback Tracker – demo and resources

Video of A&H Feedback Tracker demo with Eliot Hoving, UCL DigiEd Senior Learning Technologist.

UCL Feedback Tracker – Guidance

Link to A&H Faculty Research Survey on Feedback and Assessment: https://www.menti.com/alrb7gdvwhs4

For clarity, some FAQs:

Feedback Tracker automatically pulls in Moodle Assignment, Turnitin, Moodle Quiz and other items where they have a Grade added.

Feedback Tracker mirrors students’ individual SoRA, EC and DAPs deadlines where they have been manually updated in the assignment.

The default date for feedback release is 20 working days after the deadline. This excludes college closure days.

Future views are coming, including administrative reporting views (see video for a draft demo).

Feedback is welcome; the tracker is available now to all staff and students but continues to be iterated.

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Moodle Assignment Support Resources

Resources for using Moodle Assignment for assessment. If in doubt at any point, please contact me abigail.shaw@ucl.ac.uk for advice: there are settings which cannot be changed after setup, so it is better it’s done correctly the first time around!

Full UCL guidance on using Moodle Assignment: https://ucldata.atlassian.net/wiki/spaces/MoodleResourceCentre/pages/31864956/M09a+-+Moodle+Assignment.

Creating a Moodle Assignment:

PDF with instructions:Creating a Moodle Assignment – step-by-step guidance.

Creating a Moodle Assignment – Video: Naomi Weir runs through the process and key considerations.

Marking Moodle Assignment:

Full UCL information around marking Moodle Assignment: https://ucldata.atlassian.net/wiki/spaces/MoodleResourceCentre/pages/31870870/M09a1+-+Marking+and+Giving+Feedback+in+Moodle+Assignment.

A video overview of the Marking process:

Student Submission support and resources:

UCL written guidance and support for students: https://ucldata.atlassian.net/wiki/spaces/ELearningStudentSupport/pages/64847891/Moodle+Assignment+for+submission+and+feedback

Video walkthrough link: student submissions to Moodle Assignment. Please use this link if you wish to share this video with students.

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A&H & CMD & Mentimeter

A recording of the session held for Arts & Humanities by Abbi Shaw and Jesper Hansen on 4th October 2024.

Covers: intro to CMD and recommendations arising from Faculty-level research; an example of Mentimeter questions and use; a quick look at setting up your own Menti.

Relevant links:

Continuous Module Dialogue: UCL central resources
UCL Policy on CMD (Academic Manual)
Departmental CMD Summary Form (for reporting)
UCL Mentimeter resources (VPN only)
Mentimeter itself

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Start of Term checks: Moodle 2024/25

Five vital checks for Arts & Humanities Module Leads at the start of term:

1. Check your Moodle page is correctly mapped, AND that the mapping is active. More info: https://reflect.ucl.ac.uk/abbiwrites/2023/09/19/moodle-activating-course-mappings-2023-24/

2. Check that all the dates are correct in your course. You can use Date Manager (located under Reports > Date Manager on every Moodle page) to support this, but don’t forget section headings, on-page text, and any module or programme handbooks. Students find it extremely useful if you use actual dates as well as “Week 1” or “Reading Week”.

3. Check that your module page is visible to students. If it is not, it will say “Hidden from students” at at the top of the page. To change, go to Settings > Course Visibility and change from Hide to Show; scroll to the bottom and select Save and Display.

4. All assessments, if already present in the module, should be located in a prominent Assessment section, should have their correct dates, a clear assessment brief, and a statement about the assessment’s AI category. Information on the categories is available here: https://www.ucl.ac.uk/teaching-learning/generative-ai-hub/using-ai-tools-assessment

5. All resources / readings should be located in a Reading List (which can be structured either for the whole module, or week-by-week. Use should be made of the ability to tag readings as Core / Optional wherever possible. For support with Reading List, please contact your Liaison Librarian: https://www.ucl.ac.uk/library/learning-teaching-support/teaching-learning-services-tls/readinglistsucl

For any issues or queries, please do get in touch: abigail.shaw@ucl.ac.uk

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A&H Module Lead & Teaching Admin #3: Digital Accessibility

Please find below the links, presentation, resources and discussion from the 11th October 2023 session on Digital Accessibility.

UCL Accessibility Policy

UCL Accessibility Hub – UCL policy, advice, resources and guidance to support both staff and students.

UCL Accessibility Fundamentals – basic guidance to improve everyday accessibility when creating resources.

Ben Watson presents on Digital Accessibility

Link to Ben Watson’s PowerPoint presentation slides.

Ben Watson and Abbi Shaw in conversation: Use of Reading List, accommodating students with SoRA, generative and assistive AI discussion.

UCL Reading List – supported by the Library.

Colour Contrast Checker – a really useful resource for checking accessibility of text on backgrounds.

The video Ben mentions on using GenAI to support non-academic tasks.

Forthcoming Digital Skills Development sessions – including multimedia, podcasting, and more, and, most relevant here, creating accessible Word documents.

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A&H Module Lead & Teaching Admin Session #2: AI and A&H

Please find the link to the central AI Policy and Assessment Guidance presentation, as well as four presentations from A&H academics on their CoCreator research, conducted this summer, on various aspects of AI and education.

Key takeaway – module leads MUST inform students in their assessment briefs of the category of AI use permissible for that assessment.

Link to Academic Manual: Section 9.2.5a – GenAI and assessment briefs.

The UCL Generative AI Hub – “bringing together all the latest information, resources and guidance on using Artificial Intelligence in education”.

Marieke Guy and Ashley Doolan on UCL Policy on AI and Assessment:

Slides from Marieke and Ashley’s presentation.

FutureLearn course on Generative AI and Education

AI CoCreator Presentations: A&H Academics research in partnership with students.

Simon Rowberry (Publishing): Using AI for book cover generation.

Erkin Sagiev (Economics, SSEES): AI for Student Support.

Antony Makrinos (Greek & Latin) & Imogen Potts: Using AI to generate essay titles; does AI help students with argumentative essays, referencing or language learning?

Peter Braga (SSEES): What is generative AI? How do Large Language Models (LLMs) actually work? How can academics protect assignments from (mis)use of GenAI?

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A&H Module Lead & Teaching Admin Session #1: Moodle, Moodle Assignment, CMD

(please note, owing to some technical issues with the recording, only sections of this are currently available: I will be updating this post over the next 24 hours!).

1. Intro to Moodle 4.2

1a. Faculty Learning Technology Lead Abbi Shaw introduces the platform. TO COME.

Resources:

Reading List – Contact your subject librarian to discuss use of Reading List. Support and info available here: https://www.ucl.ac.uk/library/learning-teaching-support/teaching-learning-services-tls/readinglistsucl

1b. Karen Stepanyan and Luke Dickens of Information Sciences share their departmental template and discuss some tips, tricks and issues encountered.

Slides and Resources:

Slides from Karen’s presentation.

Moodle 4 – Quick Tips for Updating Your Course.

Moodle Assignment: Configuring Individual Student Deadlines

Individual / Group Deadline Overrides in Moodle Assignment: UCL Guidance.

You can also use Moodle Test User Accounts to test features like assessment setups – these temporary accounts let you log in with a real student view, and submit to your own assignments. They’re great for practicing marking, demonstrating to students, and understanding how workflows work, and they disappear after a fortnight so there’s no chance they’ll get mixed up with actual students. Find out how to set them up here: https://wiki.ucl.ac.uk/display/MoodleResourceCentre/M14+-+Test+User+Accounts.

Continuous Module Dialogue:

Jesper Hansen updates us on CMD for 2023/24:

Recording of the 2022/23 Continuous Module Dialogue Workshop